Platform documentation

Single asset master with reactive and preventive maintenance execution.

• Asset register with coding, classification and Site → Building → Floor → Space → Asset hierarchy
• Condition surveys, warranty tracking and lifecycle states
• Reactive and PPM work orders with auto-generation and auto-stop at maintenance end date
• Drag-and-drop dispatch planner and mobile technician execution with offline tolerance
• Vendor and subcontractor management with SLA dashboards
• Cost capture per work order (labour, parts, subcontract) normalised per m², per occupant and per operating hour
• Compliance engine, ISO 41001 tooling and feedback that auto-creates corrective tasks
• Purchasing chain: requisition → purchase order → receipt, allocated back to work order cost

Multi-warehouse stock control tied directly to assets and work orders.

• Multi-warehouse and hub structure with real-time quantity and valuation
• RFID/QR-ready item model covering consumables, spares, stock and scrap
• Automated replenishment: fixed, maximum, threshold, hub-to-hub and supplier-driven
• Low-stock alerts and native procurement KPI reporting
• Stocktaking with variance identification and approval
• FIFO, LIFO, average and moving-average valuation; batch and serial tracking
• Mobile issue, return and consume flows linked to work orders and project cost objects

Property, unit and contract portfolio with lease accounting.

• Properties, units, spaces, assets and site agreements (including ATM placements)
• Configurable alerts for key dates and indexation
• Market value and estimated rental value per property
• IFRS 16 / ASC 842 calculation and reporting
• Renewal and termination options with auto-calculated notice dates
• Templated indexation letters with approval and bulk email
• Portfolio KPIs, benchmarking and combined contract + operational reporting

Consumption, emissions and ESG reporting inside the same database as operations.

• Meter master with automatic and manual readings across energy, water, waste, climate and emissions
• Portfolio consumption and carbon dashboards, benchmarking and audit trail
• Configurable thresholds that auto-trigger actions such as work orders, with no external scripting
• Consumption to emissions conversion with manual override; emissions by source, activity and period
• BREEAM, LEED and custom questionnaires with document management
• Tariff configuration: standing charge, unit cost, tiers and time-of-use; department cost allocation
• Objective management and improvement plans with scenario impact

Vehicles managed as assets with bookings, compliance and total cost of ownership.

• Vehicle lifecycle, leases, insurance and inspections
• Automated booking with availability and chargeback; driver profiles and self-service defect reporting
• Fuel and mileage per driver; full TCO breakdown
• Preventive maintenance by plan, mileage or time with a fleet maintenance planner
• Accident, claims and fines logging; inspection and compliance checks
• IFRS 16 lease reporting shared with Contracts & Leasing

Capital projects with work breakdown, schedule and financial control.

• WBS activities and milestones with Gantt and critical path
• Budget tracking and forecasting across actual, available and balance types
• Work orders, contracts and reservations linked to WBS nodes
• Financial console with cost groups, budget modifications and negative-balance indicators

Placeholder module — no technical annex supplied in the tender.

• Shared Site → Building → Floor → Space data model already live
• Screens held until the annex is issued; no functional claim is made

Mobile-first self-service intake feeding the operations backbone.

• Fault and incident submission with photo, location and description
• Reservation requests and plain-language status tracking
• Configurable classification routing to O&M, Project Management or other parties
• Notifications through the global notification engine
• Personal dashboard with satisfaction survey feeding the maintenance feedback loop

Configurable initiative lifecycle from idea to closure.

• Configurable stages: idea → study → review → approval → execution → follow-up → closure
• Named reviewer and approver roles per stage; full traceability
• Hand-off hooks into O&M or Project Management
• Reporting on initiative status, cycle time and backlog